How To Write A Job Description

Thursday, September 14, 2023

Start with a Clear Job Title

The job title is the first thing candidates see, so it should accurately reflect the role's responsibilities and seniority level. Avoid using trendy or overly creative titles that might confuse applicants. Instead, opt for straightforward and industry-standard titles that job seekers are likely to search for.

Write a Compelling Job Summary

The job summary is your chance to grab a candidate's attention immediately. In a concise paragraph or two, provide an overview of the role, the company, and why it's an exciting opportunity. Highlight the unique aspects of the position that set it apart from others in the industry.

List Key Responsibilities

Create a detailed list of the primary responsibilities associated with the role. Focus on the essential tasks and duties that the candidate will be expected to perform daily, weekly, or monthly. Use action verbs to describe these tasks and make it clear what the candidate will be accountable for.

Specify Qualifications and Requirements

Clearly outline the qualifications and requirements for the job. This section should include both the educational and experiential qualifications necessary for the role.

Be sure to differentiate between "must-have" qualifications and "nice-to-have" qualifications to help candidates understand what's essential. If these aren't made clear, it creates a perception that the hiring company is rigid in its requirements and may not be open to considering candidates who may lack one or more of these qualifications, even if they possess other valuable skills and experiences.

Highlight Soft Skills and Attributes

In addition to technical qualifications, emphasise the soft skills and attributes that are crucial for success in the role and within your company's culture. Consider qualities like teamwork, communication skills, problem-solving abilities, and adaptability.

Mention Company Values and Culture

Candidates want to know more about the company they might work for. Briefly describe your company's values, mission, and culture to give candidates a sense of what it's like to be a part of your organisation. This can help attract candidates who align with your company's values.

Provide Compensation Information

While it's not always necessary to disclose specific salary figures, it's essential to mention the compensation structure, whether it's salary, hourly rate, or commission-based. Job seekers are hesitant to apply to jobs without salary information primarily because they want to make informed decisions about whether a position aligns with their financial and career goals. Salary is a crucial factor in the job search process, and providing this information in job postings can lead to a more efficient and transparent hiring process for both employers and candidates.

You can also include information about benefits, bonuses, and any other perks the company offers.

Highlight Opportunities for Growth

If applicable, discuss potential career progression and growth opportunities within the company. This can be a significant selling point for candidates looking to advance in their careers.

Include Information on How to Apply

Clearly outline the application process, including how candidates should submit their resumes, cover letters, and any other required materials. Mention the deadline for applications, if applicable, and provide contact information for inquiries.

Review and Edit

Before publishing the job description, review it carefully for any errors or inconsistencies. Ensure that the language is inclusive and free from bias, and consider having someone else in your organisation review it as well to gain different perspectives.


A well-written job description is a powerful tool in your recruitment arsenal. It not only helps attract the right candidates but also sets clear expectations for the role. By following these steps and crafting a compelling job description, you can streamline your hiring process and increase your chances of finding the perfect fit for your team. Remember, your job description is the first impression candidates have of your company, so make it count.