SEN Administrator

  • Job Reference: 00002098-1
  • Date Posted: 6 July 2021
  • Recruiter: Severndale Academy
  • Location: Shrewsbury, Shropshire
  • Salary: On Application
  • Sector: Administration & Secretarial, Education / Childcare
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Severndale Specialist Academy Vision:

Our children and young people are aged 2 ½ to 19 and have a range of learning difficulties.  These include moderate, severe, complex and profound learning difficulties, those with autism, complex medical conditions and physical and mobility difficulties.  A number of our young people present behavioral difficulties arising from their condition; many have communication difficulties.


Purpose of the Post:

The main purpose of this post is to effectively assist in leading and managing the SEN administrative requirements of the academy.


Personal Skills required:

  • Organised with good time-management skills
  • Excellent communication skills
  • Ability to work independently and as part of a team
  • Positive and enthusiastic when faced with challenges


    Duties and Responsibilities will include:

  • Ensure that the statutory arrangements for students with SEN are administered effectively and that all parties involved have the necessary information
  • Assist Teaching and Learning at the academy by providing efficient information systems for all staff with regard to special educational needs within the academy. To have responsibility for keeping such systems up to date
  • Ensure that SIMS recording system has an accurate representation of Severndale’s SEN status
  • Act as the first point of contact regarding external SEN enquiries
  • Liaise with other admin staff to ensure that documentation relating to admissions and current students are updated on a regular basis
  • To prepare files for new students and ensure contact details are up to date
  • To write and distribute letters for statutory meeting in relation to managing SEN students
  • To collate, copy and distribute relevant paperwork for meetings
  • Support multi-agency working and a coordinated approach to meeting additional needs through maintaining accurate records of interventions at Severndale Specialist Academy
  • Complete sections of relevant referral forms as required
  • Support the whole administration process of Annual Reviews through informing all stakeholders, and distributing the relevant paperwork ensuring that statutory timescales are adhered to
  • To ensure confidentiality at all times  


    Other Duties

  • Manage manual and computerised record / information systems
  • Maintain accurate student records in, including registers
  • Use SIMS to generate specific reports, information or compile and collate data, including registers
  • To undertake typing and word-processing and complex IT based tasks including mail-merge, manipulation of spreadsheets
  • Provide personal, administrative and organisational support to other staff including word-processing, post (incoming and outgoing), telephones and reprographic services where required
  • Assist with reception duties as required
  • Assist with Child Centred Induction meetings and provide minute taking



  • Adhere to the Academy’s Equal Opportunities policy in all activities and to actively promote equality of opportunity wherever possible
  • Be responsible for you own Health and Safety and that of your colleagues in accordance with the Health and Safety at Work Act (1974)
  • Work in accordance with the Data Protection Act
  • Provide a healthy and comfortable work environment, smoking is strictly prohibited
  • Participate in training and CPD as required



  • Line Manager: Assistant Business Manager, Strategic Business Manager and ultimately the Principal


Benefits of the Post:

  1. The grade of the post is: Scale 4, Point 7 with a progression scale to Point 11
  2. The hours of work are: 37.00 hours per week, 48.00 weeks per year
  3. Continual Personal Development


The above job description does not define in detail all of the duties and responsibilities of the post in question. It may be necessary to re-evaluate areas of responsibility. After due consideration and discussion areas may be amended in consultation with the Principal.