PA to the Director of Development

  • Job Reference: 00005789-1
  • Date Posted: 28 June 2024
  • Recruiter: Shrewsbury School
  • Location: Shrewsbury, Shropshire
  • Salary: On Application
  • Sector: Administration & Secretarial
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Full time, permanent, 35 hours per week, all year round

We have an exciting opportunity for a highly skilled Personal Assistant to provide outstanding professional administrative, secretarial, and organisational support to the Director of Development.  

This is a diverse and rewarding role that requires a highly organised, trustworthy individual with a can-do attitude and a calm disposition.  The successful applicant will be a pro-active solution-finder and accomplished communicator, with strong professional values and skills in handling confidential information with discretion and professionalism. 

Key Responsibilities:

  • All-round Personal Assistance for the Director of Development.
  • Dynamic diary and calendar management.
  • Call handling and welcoming visitors, parents, and staff.
  • Meeting facilitation including composing agendas and regular minute-taking.
  • Performing a range highly confidential administrative duties relating to the daily running of the Development Office.
  • Composition, editing, review and handling of a wide range of correspondence.
  • Preparation of reports, papers, and presentations.
  • Office management and other secretarial duties as required.
  • Organising travel, events and visit itineraries, visa applications and handling expenses.

    Essential Qualities:

  • Educated to A Level or above.
  • Demonstrable experience as a professional PA, Secretary or similar.
  • Highly adaptable and flexible, with initiative and the ability to thrive under pressure.
  • Excellent at building rapport and positive relationships with a wide range of people.
  • Strong typist and pride yourself on your excellent typing skills.
  • Excellent written and oral English with attention to detail.
  • Fully conversant in Microsoft Office.

In addition to the salary, we offer benefits including generous pension contributions, life insurance, free use of school facilities when not in use by pupils (library, swimming pool, gym, tennis courts and squash courts), lunch in our dining hall when kitchens are operational and access to a cycle to work scheme.

A full comprehensive job description and detailed task list can be obtained by visiting our recruitment website at www.shrewsbury.org.uk/page/job-vacancies.

To express an interest in this role, please send a 1 page covering letter and CV to the Director of Development at dod@shrewsbury.org.uk.  Following a review of this documentation, you may be invited to attend an informal visit to the School, to find out more about the role. 

The role will remain advertised until we successfully appoint, therefore we recommend that you submit your covering letter and CV at the earliest opportunity.

Shrewsbury School is committed to safeguarding and promoting the welfare of children and young people, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

It is unlawful for the School to employ anyone who is barred from working with children. It is a criminal offence for any person who is barred from working with children to apply for a position at the School. All applicants will be made aware that providing false information is an offence and could result in the application being rejected, or summary dismissal if the applicant has been selected, and referral to the police and/or the DBS.