German Export Customer Service Advisor

Job Description

German Speaking Export Customer Service Advisor

The role as Customer Service Advisor is to be responsible for fulfilling customer needs, from the accurate ordering of products through to the successful delivery of products to the customer on time and in full.

An outstanding knowledge of Export processes & Documentation, or even Customs experience is essential. Ideally you would be native German speaking, however the experience of export processes is a must. 

Key Result Areas & Responsibilities

  • Responsible for building and maintaining an effective working relationship with customers to be able to meet their needs and individual requirements
  • Responsible for processing customer orders accurately and efficiently, whilst liaising Banks and with Freight Forwarders
  • Shipping and Invoicing Documentation/Legislation – certificate of origin, bills of lading, EUR1 forms and letters of credit.
  • Must have an excellent understanding of the creation of Electronic Import and Export documentation and declarations.
  • Responsible for following the customer order through to the despatch stage to ensure the customer receives the order within the delivery lead time and communicating any urgent requests internally
  • Responsible for checking stock levels needed to fulfil customer orders and liaising with ICO team to resolve stock issues and meet customer needs
  • Advising the customer of any potential issues that may affect their order and working to resolve these.
  • Accurately maintaining Customer price files.
  • Answering phone calls, and reacting efficiently and professionally to customer queries.
  • Investigating and processing customer complaints and invoice queries, which may include the accurate and timely creation of credit notes.
  • Organising returns via our freight forwarders and processing all the relevant documentation.
  • Maintaining high levels of customer service excellence whilst adhering to all Company procedures / rules and processes.
  • Having an understanding of the stock ordering process and advising the materials planner of additional stock requirements for customers
  • Responsible for closing off purchase orders and keeping the SAP system clean so that the data is accurate

Ideal Background – Education and Experience

  • Excellent attention to detail and accuracy in service delivery
  • Proven customer account experience and delivering client-focused solutions based on customer needs
  • Ability to build good working relationships with both internal and external Customers
  • Previous experience in Import & Export is essential.
  • Must have worked on an electronic Import & Export system for documentation and declarations.
  • Experience in working in a high pressure and volume environment.
  • An excellent working knowledge of Microsoft Office
  • Ability to handle and manipulate large amounts of data within excel spreadsheets.
  • Experience in building strong working relationships both
  • internally and externally
  • SAP Knowledge desirable ( or knowledge of similar ERP system)
  • Minimum GCSE education
  • Personal Attributes – Capabilities and Skills
  • Absolute service-mindedness, always going the extra mile for our customers
  • Excellent verbal and written communications skills
  • Strong organisational skills
  • Ability to solve problems fast
  • Willingness to work as team member

 

Working Hours: Preferably 8-4 however could consider hours between 7-3 and 8.30 - 4.30